Clinical Administrative Support

 

WheelPoint Executives offer structured clinical administrative support designed to bring accuracy, consistency, and efficiency to complex medical documentation and third-party processes.

With a focus on detailed documentation, coordination, and reliable follow-through, support is integrated into clinical workflows—reducing administrative burden and allowing providers to focus on patient care.

Clinical Support Services

WheelPoint Executives provides structured clinical administrative support across medical documentation and third-party form processes, ensuring accuracy, completeness, and timely submission.

From coordinating required information to preparing detailed documentation for external agencies, services are designed to reduce provider workload, minimize delays, and maintain consistency across all clinical administrative tasks.

Basic Support ~ $400/month

Designed for clinics requiring light administrative support, periodically through the month. Prices in CAD

Access:

Structured for approximately 10 hours of support per month.

Scope includes:

  • Patient scheduling and appointment coordination
  • Appointment confirmations and non-clinical follow-ups
  • Basic electronic chart maintenance and organization
  • Form completion (using clearly provided information)
  • General administrative coordination related to patient flow

 

Enhanced Support ~ $2,350/month

Designed for clinics requiring more hands-on administrative support. Prices in CAD

Access:

3 dedicated days per week (structured for up to ~15 hours of support per week)

Scope includes:

  • Patient scheduling, confirmations, and follow-ups
  • Electronic chart maintenance and updates based on provided information
  • Staff scheduling (routine scheduling only)
  • Form completion and tracking (DTC, insurance, medical forms, etc.)
  • Coordination and tracking of referrals
  • Administrative inbox monitoring and communication coordination
  • Clinic workflow and administrative coordination
  • Recruitment coordination support, including job posting, application monitoring, candidate shortlisting, and coordination of initial interviews

 

Premium Support ~ $3,100/month

Designed for clinics requiring a high level of administrative integration and priority support, without wanting the overhead costs of hiring a full time employee. Prices in CAD

Access:

Weekday access (Monday–Friday) (structured for approximately 20 hours of support per week, based on clinic volume and demand)

Scope includes:

  • Full patient scheduling and follow-up coordination
  • Electronic chart maintenance, updates, and documentation support based on provided information
  • Staff scheduling and ongoing coordination
  • Form completion, tracking, and follow-up
  • Coordination and tracking of referrals
  • Waitlist and cancellation list management
  • Administrative inbox monitoring and communication coordination
  • Direct administrative liaison between providers, staff, and external parties
  • Recruitment and onboarding coordination, including job posting, application monitoring, candidate shortlisting, coordination of initial interviews, and support with basic onboarding processes
  • Personal administrative support for clinic owners (travel, scheduling, organization)

 

Lifestyle Support ~ $225/month

This package is designed for busy professionals who don’t need help at work, but value having their personal life handled with the same level of care and organization. Prices in CAD

Access:

Structured for approximately 5 hours per month.

Scope includes:

  • Personal appointment scheduling, confirmations, and reminder setup
  • Coordination of small personal events and bookings (e.g., dinners, parties, reservations)
  • Home and auto maintenance scheduling (repairs, servicing, routine upkeep)
  • Quote sourcing and comparison for personal needs (memberships, home projects, services)
  • General lifestyle coordination and personal task management
  • Follow-ups with service providers and vendors


Bundled Pricing:
Lifestyle Support may be added to any monthly Executive or Clinical package for $200/month.

Need Flexible Support? 

Flexible support options are available for short-term needs or for clinics that require administrative assistance without a retained structure.

Flexible Support — $42/hour

For basic clinical administrative support on an as-needed basis

 

Ready To Get Started?

If you’re ready to get started, reach out to discuss how WheelPoint Executives can streamline and support your clinic’s administrative needs.

We work with a limited number of clients to ensure high-quality, consistent support.

 

Contact:

Phone: (780)-872-9099

Email: admin@wheelpointexecutive.com